Supplier Standards Code of Conduct
At Hino Motor Sales Australia Pty Ltd (Hino), we are committed to compliance with all applicable laws and regulations relating to the upholding of human rights, labor standards and environmental protection. This commitment to Corporate Social Responsibility encompasses our own operations and those of our Suppliers/Contractors.
This Code of Conduct (Code) prescribes the business practices and standards that Hino expects from its suppliers. Hino expects our suppliers to continually monitor their own and their sub-suppliers’ compliance with the standards contained in this document. These standards expressed by this Code must be subject to continuous review and improvement by Suppliers/Contractors associated with Hino.
2. Scope of application
The Code prescribes the non-negotiable, minimum standards that Hino expects its suppliers to adhere to. We expect the practices and standards stipulated in this Code to be extended to all our suppliers’ partners and promoted within their own respective supply chains. As such, Hino expects its suppliers to provide evidence of compliance with the provisions of this Code, upon request, in a timely manner. Hino reserves the right to terminate any agreements or business relationships if suppliers contravene the provisions contained in the Code.
3. Modern Slavery
At Hino, we expect all our suppliers and contractors to not engage in Modern Slavery. As defined in the Modern Slavery Act 2018, this includes forced or compulsory labour, human trafficking, debt bondage and child labour. This requires, at a minimum, that suppliers and contractors comply with all applicable legislative requirements relating to Modern Slavery, including the reporting requirements mandated by the Modern Slavery Act 2018. Internally, suppliers should have their own policies opposing and prohibiting Modern Slavery in all business operations and supply chains. The standards contained in this policy should be promoted to all partners and subcontractors in their own respective supply chains.
Given that Hino has reporting requirements mandated by Australian law, suppliers must be willing to confirm their compliance, in writing, with applicable laws and standards relating to Modern Slavery. This may include providing Hino with requested materials confirming such compliance. These materials should contain truthful and complete information and should be provided in a timely manner. Suppliers are expected to have their own mechanisms for detecting instances of non-compliance within their operations and supply chains and report any instances of non-compliance to Hino.
4. Human Rights and Labor Standards
At a minimum, Hino expects its suppliers to comply with all applicable laws, standards and regulations governing Human Rights and Labour Practices. This expectation includes, but is not limited to, the payment of a fair wage and the provision of all applicable employee entitlements such as leave and superannuation. All suppliers are expected to ensure that all employees are also legally entitled to work during their period of employment.
All employees should be free from discrimination, abuse and intimidation. All employees should be afforded a safe and healthy workplace environment in alignment with the principles of equal opportunity and fair treatment. In practice, this will require suppliers to develop and enforce their own policies prohibiting harassment, sexual abuse, physical punishment, bullying, and other forms of disruptive workplace behavior. This will also require the establishment and maintenance of a reporting system allowing employees to communicate instances of breach without fear of reprisal.
5. Corporate Ethics and accountability
Hino expects all suppliers and contractors to recognise the value of corporate ethics and accountable business practices. This means that suppliers and contractors should prohibit corrupt business practices including the paying and accepting of bribes within their own operations and supply chains. An internal whistle-blowing system should be made available to the employees of all suppliers allowing the reporting of suspected or actual instances of corruption, bribery and dishonest business practices without fear of reprisal.
Suppliers are expected to comply with all applicable Privacy and Information security laws, regulations and standards regarding confidential business information and personal information relating to Hino. This requires the implementation and the maintenance of effective information storage systems to govern the dissemination and destruction of confidential business information and personal information.
6. Environmental Sustainability
Recognising the value of environmental sustainability, Hino expects all suppliers and contractors to comply with all applicable laws and regulations relating to the environmental preservation and protection. Suppliers and contractors should continually aspire to improve the sustainability of all business practices. This should include the promotion of energy and emissions reductions strategies through the operations and supply chains of all suppliers and contractors.
Hino values accountable and transparent business practices that allow a business to operate in a socially responsible manner. As such, compliance with this Code is expected and its standards implemented into the business practices and supply chains of all suppliers/contractors engaged by Hino.